Definitions

Definitions related to the Applicant Pool can be found here: Admissions Definitions

More definitions (especially as pertaining to Ministry standards for research universities in BC) are available in the Glossary of Terms and Definitions.

Admit Rate

The ratio of admitted students to completed applicants.

Admitted Students

A subset of completed applicants: those who have been offered admission, but who may or may not accept.

Basis of Admission

The basis upon which the admission decision was made, e.g., a student with some college experience who was ajudicated on the basis of high school grades would have a basis of “Secondary School.”

  • “Aboriginal” denotes aboriginal students who did not necessarily meet the competitive admission cut-offs set by faculties, but who met UBC’s minimum grade of 70%.
  • “Mature” designates students who have not enrolled anywhere within 4 years, but who can show academic potential through achievements and life experiences.

Broad-Based Admissions

An admissions policy intended to admit more well-rounded students, rather than only those with the very highest grades. Admission to UBC is for most students based on both academics (through admission GPA) and a personal profile of achievements.

Completed Applicants

A subset of submitted applicants: those who have attached enough supporting documentation (transcripts, personal profile, etc.) to allow for an admission decision.

Domestic

Domestic students include Canadian citizens, but landed immigrants and refugees are also treated as domestic, and charged domestic tuition.

Grade Point Average (GPA)

GPA is a calculation, averaging grades for a number of courses. An Admission GPA would be based on grades from secondary school or previous post-secondary institution. Once enrolled at UBC, students’ GPA is calculated once per session. GPA at UBC is expressed as a percentage; other institutions may use a scale from 0 to 4.3

ISI

International Student Initiative: visa students who are paying full-fees while attending. Therefore excludes exchange students, who are international but not ISI, and excludes refugees or permanent residents who while not Canadian are assessed domestic fees.

Last Institution

The most recent institution that a student has attended. For those with a Basis of Admission of “Secondary School” this would normally be a secondary school, but not always, as a student may have attended a post-secondary institute but not acquired transferable credits.

New-to-Program

New-to-Program students are registered students who are either New-to-UBC or who were registered in a different program the previous year.

New-to-UBC

New-to-UBC students are registered students who had never registered at UBC prior to the current year. Students who were not registered the prior year, but who had attended UBC at some point in the past, are not considered New-to-UBC.

Personal Profile (PP)

As part of Broad-Based Admissions, UBC began requiring a personal profile from most students, so we can evaluate not only academis, but also relevant personal experiences, achievements, and challenges overcome. These profiles are then scored (the scale varies by faculty)

Registered Students

A subset of Admitted Students, those who have registered in at least one course.

Submitted Applicants

Prospective students who have pressed “submit” after entering their application on line. They may or may not have paid, as sometimes these fees are waived.

Targets

  • Registration Targets: the desired number of students registering each session. There are targets for New-to-Program Students, New-to-UBC students, all Registered Students, by program, year level, and ISI/Domestic.

Session

There are two sessions at UBC, a winter session comprising September through April, and a summer session from May through August. Students are admitted to and registered in specific sessions (and if performing acceptably will be allowed to continue in subsequent sessions), courses are scheduled in specific sessions, and fees are assessed for specific sessions. Some courses (notably distance education) occasionally cross sessional boundaries, but enrolment in these should only be counted once, in the original session.

Top Choice

Students may apply to up to 3 programs; their Top Choice is their first choice, but is their second choice if they are refused admission to their first choice, or their third choice if refused admission to their first two choices. If refused admission to all, their Top Choice reverts to their first choice.

Year

  • Academic Year: comprises the winter session plus the subsequent summer session
  • Calendar Year: January 1st through December 31st.
  • Fiscal Year: while technically running from April 1st through March 31st, reporting of students by “fiscal year” would comprise the summer session plus the subsequent winter session (i.e. all sessions beginning in the same calendar year).

Yield Rate

The ratio of registered students to admitted students.